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Applications open for Office Administrator

Applications open for Office Administrator

We’re looking for someone who has a proven track record for managing the day to day needs of office administration. The ideal candidate must be excited about working in a small team that creates change through the use of technology, communications and tools that enable our members to build people power and hold decision makers to account. Our workplace is fast paced and ever changing, and we’re looking for someone who has initiative, is efficient, organised, a people person who thrives on getting things done on time in a start-up environment.

Job Opportunity: Full time Office Administrator

Position: Office administrator

Employment type: Permanent subject to funding

Start date: Monday  1 August 2019 (negotiable)

Location: Braamfontein, Johannesburg, South Africa

Deadline to apply: 3pm, Friday 12 July  2019. 

Black womxn, non-binary people, people living with disabilities and LGBTIQ individuals are strongly encouraged to apply.

Summary of position:

amandla.mobi is inviting applicants to join our small, but highly skilled team, based in Johannesburg, to serve our members across South Africa. The organisation has just turned 5 years old, after launching in 2014. 

We’re looking for someone who has a proven track record for managing the day to day needs of office administration. The ideal candidate must be excited about working in a small team that creates change through the use of technology, communications and tools that enable our members to build people power and hold decision makers to account. Our workplace is fast paced and ever changing, and we’re looking for someone who has initiative, is efficient, organised, a people person who thrives on getting things done on time in a start-up environment.

If this sounds like you, we can’t wait to receive your application! 

The Organisation

amandla.mobi is an independent, community advocacy organisation that seeks to build a more just and people powered Mzansi. We do this through our work, which aims to turn every cell phone into a democracy building tool, so that those most affected by poverty, violence and corruption - Black women from low-income backgrounds - can organise in numbers that hold power to account. amandla.mobi supports a movement of 260,000 members across South Africa.

amandla.mobi is currently a team of 5 people who, on a daily basis, work with our members to set up campaigns on different social justice issues by using different tactics such as petitions, public submissions, meetings with decision makers, crowdfunding for campaign tactics, events, mobilising communities etc. We work with over 40 different values-aligned partner organisations who, together with our members, set up and run campaigns on www.awethu.mobi.

amandla.mobi communicates with its members through SMS, USSD, Whatsapp, email, our mobi site and social media, and we work hard to ensure as many of our campaigns as possible are translated into isiZulu, isiXhosa and Setswana.

amandla.mobi is an equal opportunity, affirmative action employer.

 

Location

The amandla.mobi office is based in Braamfontein, Johannesburg. The office admin assistant will need to be able to work from this office 5 days a week.

 

The Job

Functions and Responsibilities

  • Screen, answer, and direct incoming calls to the Executive Director and other staff;
  • Dealing with incoming emails, social media messages, post, often corresponding on behalf of the manager;
  • Taking minutes at some meetings;
  • Organising & preparing documents & papers for all Board meetings & where required for other management meetings;
  • Organizing & attending meetings for minute taking purposes;
  • Manage Executive Director’s calendar to include scheduling and prioritising of both internal and external appointments, meetings, and conferences; prepare and maintain annual conference calendar;
  • Organize and maintain both hard copy and electronic files and records; manage filing system for managers;
  • Assist in logistics management, support, and organization of amandla.mobi member events from meetings of the Board to member events;
  • Manage travel logistics (flight, rail, accommodation, etc.) and develop travel itineraries pertaining to domestic and international travel for staff;
  • Conduct research as needed on a variety of subjects as assigned by management staff;
  • Communicate needs for and/or assist with the set-up and breakdown of administrative meetings;
  • Assisting with data entry when necessary;
  • Welcomes and directs visitors arriving at the office;
  • Enter and process invoices from various consultants and vendors;
  • Sort and process mail and email addressed to the organisations info email account;
  • Track and renew company and individual memberships and subscriptions to services the orgainsation uses, while also maintaining database of current and new subscriptions.

 

Experience:             

3+ years of administrative assistant experience preferred    


Requirements:           

- There are no educational requirements for this role.

- Proven track record as a personal assistant or office administrator.

- Proven track record of being able to both follow instructions and work independently and take initiative.

- Track record in people management and working closely with others.

- Strong experience with writing emails and taking minutes of meetings and doing research

-Strong experience with organising logistics

- Fluent in writing and speaking at least one local language and English.

- Extremely comfortable using technology from word processors, spreadsheets and databases, to online task and project management tools, cloud-based platforms and internal communication tools such as Slack; and able to quickly adapt to using new technology tools, and easily use Google to work out how to use different tools.

 

Compensation

amandla.mobi does not provide medical aid, pension, life assurance or any other benefits, to any of its staff. All employees are subject to a probation period.

 

How to apply

Applications will close at 3pm on Friday 12 July 2019. No late applications will be accepted. Click on the apply button below to complete the online application and upload a one page CV.

If you have any queries, please email jobs@amandla.mobi.

Please do not send CVs to jobs@amandla.mobi. We will only process applications through the online application form.